Welcome Dinner Invite?

[victoriasalv]

Hi All!

 

We are planning our destination wedding to Mexico! We are requesting guests come Wed-Sun (and earlier or later if they want), for our Friday wedding. The Wednesday when majority of everyone will be there, we are organizing a Welcome Dinner at the resort.

 

Any advice on the best way to spread the word on this? Since we'll be handing out welcome bags AT that dinner... I can't really sneak it in there. Once details are in order I'll put it on the website... but any other thoughts? Did you all send emails/other invites? Etc.

 

Any thoughts would be greatly appreciated.

 

Thank you!!

[Soon2beMrsJ]

@@victoriasalv So funny you started this thread, I've been wondering the same thing and drafting an email to everyone. Hopefully that will work out well!

 

@ Most of our guests will only be at the resort for Friday, Saturday and Sunday for our Saturday wedding, but since some people will be there earlier, I'm going to email everyone about a week before the wedding with info about our welcome party Friday night, and let them know that other wedding info (ceremony & reception location, time, etc.) will be in the welcome bag. Thank you for confirming that email is a possible way to go! 

 

I'll let you both know if the email worked and everyone comes to the welcome party!    19 more days!!

[beckys98]

I think you can post it on your website without full details. We had all of our guests RSVP on our website and we set up the Welcome Dinner as a separate event to RSVP to. I wanted to make sure we knew who would be arriving in time to attend for accurate numbers. People were really good about RSVPing to both events.

 

Our resort won't confirm the actual restaurant where the dinner will be until like 2 weeks before our wedding, so I left it general but with timing. I just said we'll meet in the lobby bar at 6:00 and then we'll walk to the restaurant together. I do have to provide entree selections for our guests as well, which is stressful without knowing which restaurant it'll be at! I just asked them to select Chicken/Beef/Fish without specifics on preparation.

 

We also have a Facebook group for our confirmed guests and we'll post it there before we go and then we'll also put an itinerary in their welcome bags!

[calgarybride2015]

Congrats!

 

We had it on our wedding website but we also sent out a pre travel brochure with luggage tags that had this info in it as well. Also two nights before we left I sent a mass email . Hope that helps

 

On the wedding website I mentioned I had planned to do it, in the pre travel brochure I firmed up time and location for the welcome drinks but it wasn't until my mass email that I could confirm location of the rehearsal dinner as I didn't have this info from the resort yet.

 

 

Sent from my iPhone using Tapatalk

Edited April 6, 2015 by calgarybride2015

[smileitseb]

@@victoriasalv We had it on our wedding website and our passport invitation but I think people were STILL missing it (some ppl just dont read everything lol) so I sent out a reminders update survival guide last week and they really appreciated it

 

 

I started to write an email but then I changed it to this very simple mailout.

survival guide.docx

[JenniferH114]

@victoriasalv - I did not send a separate invite for our welcome party because I just didn't think it was necessary/thought it would be too much. We mentioned it to a lot of people in conversation. Coincidentally, I also just sent an email to everyone this morning with some additional details and put the info in the email, along with mention of dress codes at dinner and a very, very brief wedding day agenda (ceremony... cocktail hour... reception... and locations of each).

[victoriasalv]

Wow, so glad I'm not alone here! Thanks Ladies!

 

Good idea about the email or separate mailer. We're having a large invite list (knowing a lot won't come) so I suppose once we start getting RSVP's I can either send a mailer or an email. I didn't capture a lot of email addresses, and since we have all the mailing addresses maybe i'll whip up something simple like a postcard. Thanks for all your advice!

 

@@smileitseb oh my goodness, your survival guide is adorable!! What a genius idea. Thank you for sharing.

 

[pddcmc]

@@victoriasalv

 

I am sending out an email this weekend (we are leaving on Wednesday, wedding is Friday) with "reminders" (wedding attire, restaurant dress codes, don't forget to pack..., etc).

 

I have found that even though I have provided our wedding website SEVERAL times, people aren't so great at actually reading it and/or retaining the information. 

 

 

Once our guests are at the resort, they will receive a welcome letter:

(I'm still working on the letter... this is a draft printed on computer paper lol)

Edited April 8, 2015 by pddcmc

[beckys98]

This is so cute! Is this shareable??   The itinerary, welcome letter, travel tips are next on my to-do list and I plan to work on it this weekend.

 

@@victoriasalv

 

I am sending out an email this weekend (we are leaving on Wednesday, wedding is Friday) with "reminders" (wedding attire, restaurant dress codes, don't forget to pack..., etc).

 

I have found that even though I have provided our wedding website SEVERAL times, people aren't so great at actually reading it and/or retaining the information. 

 

 

Once our guests are at the resort, they will receive a welcome letter:

welcome letter.png

(I'm still working on the letter... this is a draft printed on computer paper lol)

Edited April 8, 2015 by beckys98

[racht33]

@@pddcmc I love your welcome letter/flyer for everyone. Esp. with the dress codes! Such a great idea!