OFFICIAL NOW Jade Wedding Thread

michelleosokin · March 17, 2013

Geez I was replying to a post that must have been near the front, cos this reply has nothing to do with the above posts! Still finding my way around this site!!

khunt29 · March 17, 2013

Originally Posted by CassidyKristen

Quote:
Originally Posted by khunt29

We also haven't received a response from Pilar in almost a week. We sent her our original planning form and got her invoice, which we almost threw up on haaha, so we adjusted some things and sent back a revised planning form, now just waiting for a revise bill.

I know everything falls together, but it's so hard to let go of the control! We're in Ontario, our travel agent is in BC, and then throw Pilar into the mix, aned everything just takes forever! So stressful.

As an aside- I just took a trip to Ikea yesterday and got a ton of stuff, white table lanterns, artificial orchids (which actually look pretty nice), and they have cylindrical vases on for $9.99 - a set of three, so we bought 3 sets- haven't figured out how we're transporting them yet...

I need to get out to Ikea soon! Although... I feel like I'm already bringing a lot of things. Need to get the carry-on suitcase out soon to see how it all fits. I'm dreading the airport! I will also have my 6 month old with me.. so add in a stroller, diaper bag, his luggage as well as the wedding dress and glass vases! Ugh, SCARY!!!

I'm wonder if there will be any brides at the resort while I'm there who are interested in renting or buying some of my decorations (vases, aisle runner, tissue pompoms...). HMmm

Oh, us too. I've finally gotten Anthony to wrap his head around the fact that our wedding decor needs its own suitcases! I also have a 7yr old girl, so trying to keep tabs on her in the airport will be a challenge, though we have traveled lots before. But it's just so much to pay attention to. Are you planning on bringing your vases in carry-on? I better check Air Canada's regulations...we have 9 vases, plus 14 lanterns, plus, plus, plus.....haha! What are your colours? I might be interested in the tissue pompoms

khunt29 · March 17, 2013

Originally Posted by Retro Couple

Quote:
Originally Posted by shannonmarie

re

Unfortunately, the receptions are only 3 hours. It is $15 per person to extend it an hour.

The $15 per person per hour fee really bothers me since most people are only extending their reception by an hour or two anyway and what possible use could the space serve from say 9:00 PM until 11:00 PM? I have 38 people attending our reception, so 38 people x $15 a person is $570 for one hour and I would need two hours, so $570 + $570 = $1140. I know some people have said that Pilar has waived the extension fee or "forgot" about adding it on to the final invoice, but if we were required to pay I would say to heck with it and head to the sports bar for the last 2 hours of the night.

Sorry, mini vent there. Maybe I'm turning into one of those rumored creatures known as the groom-zilla. haha

Chris

Don't forget the additional cost for the headcount >25 as well! That really stung; we're paying another $1000 for just the meals! We decided against extending for another hour, which really sucks, but we didn't budget for our package costing over $5000, so we had to cut some things Too bad we couldn't count on her 'forgetting' LOL ;-)

khunt29 · March 17, 2013

Originally Posted by Mlite83

We are using the rectangular tables and putting them together to make 2 long tables (14 people at each) and then 1 long table for the wedding party...It will sort of be a U-shoe shape I'm thinking (but with space between tables for movement.) We had an exact split of 14 family members and 14 friends coming (plus 8 at the head table) so that worked out best. Plus it avoided any uneven tables for family since his side has way more members in attendance.

Thanks for posting a pic of that layout, I think we've decided to do the same. I have a question though, since you've now been and seen the room....would that work for a head table of 15 people? We have a large wedding party but don't want to have to split us up, so we wanted to do 15 across, and then 14 down each side, as you did (total of 43 people). Is the room big enough for that length of a head table, if 15 of us want all sit in one long line? i am stressing about this, big time! We calc'd out the room measurements - Pilar gave us a diagram that shows the length of the room as 15 meters (49 feet) and figured that if we put 4 of those rectangular tables across as one big head table (total of 32 feet), that would still leave about 8.5ft on either end of the head table. is that too cramped?

And the 14 down each side, were they all side-by-side, or did you have 7 place settings facing each other? I would prefer to have everyone all face the dance floor in the middle, so nobody's back is to each other.....hope this makes sense- I can visualize in my mind, but it's so hard to explain!

Retro Couple · March 17, 2013

Originally Posted by Mlite83

The fee is not just for the use of the space, it is for the dedicated staff to your event - we extended our reception and had had at least 6-7 staff members waiting on us to ensure everything was going well, drinks were flowing etc. I know it is pricey but looking at it that way may help explain the cost. Also Pilar gave use a deal - we had 35 guests and extended for 2 hrs so we dropped the $15/hr by a few bucks.

We decided to go for the private bartending service, so after dinner if our guests want drinks they will have to go right up to the bar and I will be making a point of telling our guests to tip generously. I'm not sure what 6 - 7 staff members would have to do after dinner and cake, etc. are served, but I could be wrong. Also, we are not having a DJ, we have our entire line up of music on ipod. I feel that extending the reception is a cash grab, but if it is justified and explained to me better by Pilar then by all means I will either pay it, or just cut it from the budget.

I wish there was more consistency as to why some fees are waived and why some are not so I can budget better. From reading both Now Jade threads the "final price" for services is extremely inconsistent. If a Capricorn is marrying a Libra during a full moon cycle on a weekday, they get a discount. However, if an Aquarius marries a Taurus on a date with an odd number, they pay full price.

Chris

khunt29 · March 17, 2013

Vistaprint= AMAZING. I got all of the following for FREE!!!! 250 business cards- using for key card holders- only using 40 so if anyone is interested in the rest, please let me know! (Not personalized, just that cute poem "from beach chair to barstool...", background is palm trees/beach 100 postcards- used as welcome letter for OOT bags- will have extras, but we wanted to personalize with our names, so the rest will be wasted unfortunately 10 flat invitations - used as wedding day itinerary for bridesmaids 1 each: notebook, T-shirt, tote bag- personalized them all for my daughter, our flower girl 1 personalized rubber stamp 1 pad personalized sticky notes All I paid is $10.56 for shipping (Canada). I tried getting free shipping but it kept bumping my postcards up to $18. Omg you guys have to check it out! The trick is to order each item in a separate link, they will all add to your shopping cart, but by doing it in separate links, the individual "free" promos work! I got most of my links here: http://www.weddingwire.com/wedding-forums/is-there-vistaprint-groupon-anywhere/f77a10ea826742ac.html I am a happy bride right now Kristen

CassidyKristen · March 17, 2013

Originally Posted by khunt29

Oh, us too. I've finally gotten Anthony to wrap his head around the fact that our wedding decor needs its own suitcases! I also have a 7yr old girl, so trying to keep tabs on her in the airport will be a challenge, though we have traveled lots before. But it's just so much to pay attention to. Are you planning on bringing your vases in carry-on? I better check Air Canada's regulations...we have 9 vases, plus 14 lanterns, plus, plus, plus.....haha! What are your colours? I might be interested in the tissue pompoms

Hi Kristen,

I bought 4 vases for our bouquets but I may get the resort to provide the vases instead.. I'm still deciding. If I do bring them they will be put in our carry-ons. I was planning on using them as centrepieces. I'm having 4 long tables with 8 people at each table. I'm thinking of going to Ikea and getting a bunch of candles in a variety of styles and sizes to place on the table. I feel that candles would be much easier to travel with than vases. And since we're on the terrace I think a bunch of lit candles will look really nice once the sun goes down.

We're also on Air Canada. I'm not sure what their regulations are.. I think my travel agent said I'll have to pay for my wedding dress. I'd love to know what you find out from them.

Pompoms (https://www.etsy.com/transaction/118187174)

Navy Blue - 5 Large, 5 Small

Ivory - 5 Large, 5 Medium

Light Yellow - 5 Medium, 5 Small

Sizes: Large=14.5", Medium=10", Small=8"

I may be bringing some white ones as well. I'm just waiting for the yellow pompoms to arrive in the mail to decide if I need them.

Its hard to know how many are needed for it to look nice and full. I'm hanging them from the pergola.

KJRAZZLE · March 17, 2013

This is kind of a stupid question but does anyone know if we have to have a dance floor? Can we just dance in the reception room without one?

Mlite83 · March 17, 2013

Originally Posted by khunt29

Thanks for posting a pic of that layout, I think we've decided to do the same. I have a question though, since you've now been and seen the room....would that work for a head table of 15 people? We have a large wedding party but don't want to have to split us up, so we wanted to do 15 across, and then 14 down each side, as you did (total of 43 people). Is the room big enough for that length of a head table, if 15 of us want all sit in one long line? i am stressing about this, big time! We calc'd out the room measurements - Pilar gave us a diagram that shows the length of the room as 15 meters (49 feet) and figured that if we put 4 of those rectangular tables across as one big head table (total of 32 feet), that would still leave about 8.5ft on either end of the head table. is that too cramped?

And the 14 down each side, were they all side-by-side, or did you have 7 place settings facing each other? I would prefer to have everyone all face the dance floor in the middle, so nobody's back is to each other.....hope this makes sense- I can visualize in my mind, but it's so hard to explain!

Yes I think this would fit just fine. We had 8 across for the head table and the ends of the tables weren't inline with the friends and family tables (ie there would have been room to expand the head table). Our guest tables were 14 people at each, all side by side looking towards the middle (dance floor) so no one had their back to the dance floor or head table or speeches. We originally thought about having guests face to face at the long tables but Pilar said we had the room to go side by side down one side of the table so we did that to help fill the space and still had plenty of room.

Here is a photo of the room from our photog (SweetFire Photography - amazing!) - straight ahead is the head table and you can see the guest tables down either side. The middle part is the dance floor. There was lots of room behind the guest tables too so if necessary they can be bumped out a bit to make additional space.

LaurenMoser2B · March 17, 2013

Originally Posted by CassidyKristen

YAY! Pilar sent me the dimensions for the terrace today.

If you can't open the document let me know and I will email it to you.

I've also attached a document that shows how I want everything set up.