OFFICIAL NOW Jade Wedding Thread

[Mlite83]

Originally Posted by khunt29 

 

Hi Ladies,

 

I am struggling a bit with our layout for the dinner in the Bamboo Room.  Any advice is appreciated!

We have 44 guests coming, 15 of which are in the wedding party (7 on my side, 6 on his- which drives me CRAZY, but I'll figure that part out LOL)

 

Here are my thoughts:

 

- do we have a head table with all of the wedding party, and then the other 29 guests spread amongst rounds?

- do we just do all rounds?

- a sweetheart table with just bride, grrom, MOH, and BM?

- one long table for all of us?  I saw a really cute pic which had say, 3 long rectangular tables, back to back with 3 other long, pushed together, so it looked like one big table, and then we can all eat together, facing each other at one big table?  (this would also help me with decreasing the cost of runners LOL)

 

My concerns are aesthetic of course, but also, for example, my BM is bringing his girlfriend, and she won't be able to eat with him if he's at a head table.  I know this is typical and happens often, but I was just thinking that because the nature of a destination wedding is more casual to begin with, we could stray from the norm.

 

Help!

 

Kristen

 

We had 35 guests in the Bamboo Room and opted for 3 long tables (as shown below). The table across the top of the room is the head table and then we had equal number of friends and family so we had family on the left side and friends on the right side of the room with a dance floor in the middle.  It worked out really well - no one had their backs to any other guests, or the speeches or the first dance etc.  We were very happy with this set up!

 

[AdamShannon]

Originally Posted by Mlite83 

 

 

We just had our wedding at Jade in Feb 2013 and only had to pay $150 once for use of the sound system for the entire day (4pm ceremony thru till end of reception at 11pm). Could be a change coming down the line but just wanted to share our experience.

 

Also definitely save your money and don't bother with a private bar.  We had our dinner and reception in the Bamboo room (35 guests) and there was easily 5-6 staff members working the event (exclusively) to ensure we had what we needed.  No one had to wait for drinks, in fact it seemed the staff took a group of people as "theirs" and tended to their needs, ie I had a new drink delivered before I was done my first one!

 

Thanks for the info Mlite83.  Relating to the sounds system I was told $150 for the ceremony and an additional $150 if we want it for up to 3 hours at the reception.  I hope it would be less but think we are leaning towards a DJ anyway, so it will only be a $150 charge once.

 

About the private bar, since we are having dinner with our 50ish guests in a separate area  of the buffet then moving to the Carnival Terrace for a party/reception, I'm not sure if there will be staff there.

[khunt29]

Originally Posted by AdamShannon 

 

 

Thanks for the info Mlite83.  Relating to the sounds system I was told $150 for the ceremony and an additional $150 if we want it for up to 3 hours at the reception.  I hope it would be less but think we are leaning towards a DJ anyway, so it will only be a $150 charge once.

 

About the private bar, since we are having dinner with our 50ish guests in a separate area  of the buffet then moving to the Carnival Terrace for a party/reception, I'm not sure if there will be staff there.

 

 

That's what we were told also- as the ceremony and reception are considered two separate events.  We are having a DJ instead of live music, but we only get him for 2 hours, so our reception is from 7-10; we'll just run an ipad of music during the first dinner hour, then the DJ will come from 8-10.  It's going to go by so fast!  But when we got our invoice from Pilar, we almost choked.  our $2999 pkg turned into $5300. ouch!  So we're unfortunately having to cut some things.   I hope nobody minds taking off to the disco at 10 LOL!

[AdamShannon]

That's what we were told also- as the ceremony and reception are considered two separate events.  We are having a DJ instead of live music, but we only get him for 2 hours, so our reception is from 7-10; we'll just run an ipad of music during the first dinner hour, then the DJ will come from 8-10.  It's going to go by so fast!  But when we got our invoice from Pilar, we almost choked.  our $2999 pkg turned into $5300. ouch!  So we're unfortunately having to cut some things.   I hope nobody minds taking off to the disco at 10 LOL!

If you don't mind me asking, what was on the bill that was unexpected? We just want to make sure that we are planning our costs correctly. Also, how long before the wedding did you recieve your invoice? Thanks!

[CassidyKristen]

Originally Posted by khunt29 

 

Stupid question, but what size napkins should I be looking at? 17 or 20?

 

I ordered 17" napkins... i got the measuring tape out and this seemed to be a good size... I'm sure either would be fine though.

[khunt29]

 

Not at all, keep in mind, at the time, we had 38 adults and 2 children, now we have 40 adults and 3 children, so it will only go up Can you see it below? If not, I can email it to you, no worries.

[khunt29]

Originally Posted by AdamShannon 

 

 

If you don't mind me asking, what was on the bill that was unexpected? We just want to make sure that we are planning our costs correctly.

 

Also, how long before the wedding did you recieve your invoice?

 

Thanks!

oh- sorry.  We got this in October.  But we sent her the planning form without her asking for it, I just saw it mentioned on here and then sent her an email to request it. So we completed it and sent it to her, then she sent us the invoice.

[CassidyKristen]

I know this question has been asked before.. but I don't think it has been answered yet.. I'm hoping that someone here has the dimensions of the Oceanview Terrace. We are doing a choreographed ballroom dance for our first dance. Our dance instructor has asked me for the dimensions so that she can choreograph the dance to fit the space. I've sent Pilar an email but thought I would also ask if anyone here has an answer for me. I love the outdoor space but I'm a bit concerned about having room to dance. 

Another question - does anyone know if there is a charge for additional time added to the cocktail hour. Say we decided to have a two hour cocktail hour...

THANK-YOU THANK-YOU THANK-YOU )))))

[AdamShannon]

Not at all, keep in mind, at the time, we had 38 adults and 2 children, now we have 40 adults and 3 children, so It will only go up Can you see it below? If not, I can email it to you, no worries.

Thanks for that info. What was the podium charge for? Also, is the cocktail and appetizer hour one in the same?

[khunt29]

Originally Posted by AdamShannon 

 

Quote:

Originally Posted by khunt29 

 

 

 

Not at all, keep in mind, at the time, we had 38 adults and 2 children, now we have 40 adults and 3 children, so It will only go up Can you see it below? If not, I can email it to you, no worries.

Thanks for that info. What was the podium charge for? Also, is the cocktail and appetizer hour one in the same?

Omgosh, we asked for a podium for speeches!  $150.00! insane!   We are not paying for that, that's just crazy.  And yes, the hors d'oeuvres are to be served during the cocktail hour.  We are also not increasing that because out of the 43 ppl coming, 17 of us are in the wedding party and will be off with Derek doing pics, so no need to increase the food.  We're also not increasing the cake, as the meal comes with dessert.  We're thinking about the champagne as well, since Pilar told us they supply all-you-can-drink red & white at each table....

I also nixed the bouquet upgrade, I'll just select from the Divine pkg- a head's up, she will let you mix any of the flowers within the Divine, so you can mix callas with roses, for example, even though they are shown as two different bouquets.