Arranging room blocks for OOTs

Lorilou · August 19, 2007

I've tried to arrange a room block at the Westin for our guests but they want to charge my CC $3,000 as a refundable deposit. Is this normal practice? we really like the hotel and seems reasonable for price but I don't see it fair to actually charge my CC unless we don't fill the room block by the cut off date. Any suggestions? Or should I go a different route, through a travel agent? Thanks!

foxytv · August 19, 2007

I would definitely contact a TA. We had to put down minimal deposits, as TA's can negotiate better rates and better terms. The TA can secure group rates if your guests book within a certain timeframe, with a per guest or per room minimal deposit. We have locked in our rates for future bookings based on the number of initial rooms reserved ... and have 2 free rooms.

LCBride2007 · August 19, 2007

i never actually went through with the room block, but we had the contract all written up. i do remember there was a deposit required - but i don't remember how much. not sure that helped - but i do know deposits are normal.

TammyWright · August 19, 2007

its pretty normal for a hotel to ask for a deposit to hold rooms...also a TA will probably be able to negotiate either a better deal or perks.

like i usually get better group block rates as well as other perks that they would not directly offer you (example: free site visit, no fee for recption costs)

Lorilou · August 20, 2007

thanks ladies, can anyone recommend a good TA to go through? I don't know where to start. thanks!

JaimeLynne · August 20, 2007

Tammy (host) is a TA. She's about to have a baby, but if she has time available she'd be great - everyone has had nothing but good things to say about her abilities!

Also, I'm planning on staying at the Westin PV for our wedding too! We love the look of the hotel. My Dad got re-married there when I was 12. We're set up to go on a site visit there in December - can't wait!!!!