I'm not sure how much of a help I can be, but I can weigh in that we scheduled our ceremony on the bridge at 3:30 and cocktail hour to start at 5:00 so we don't miss it. Figure 30 mins for ceremony and hellos with everyone, and then an hour to take pics. Since it's all inclusive, they can go find a bar somewhere in between. I think if you want signs you will have to bring them. I know a few ladies on the forum bought some on Vistaprint with Groupons. I am flying in a DJ from New Jersey, so thankfully I don't need to worry about all of the order of everything, he is a wedding DJ so he's very familiar. I had a call with him the other day and he said we should get everything done at first (all the dances, then speeches), then dinner and dancing. I recently went to a wedding where they had to postpone the speeches until much later (grooms father fainted) and it was not the best scenario. After people had a few drinks they were much less interested in hearing what the best man had to say. It was sad, really. The guy I have been dealing with to rent the AV equipment, Ruben, seems very knowledgeable and experienced. I would default to them on any questions regarding the order.