I understand the planners are probably very busy but they are also incredibly unorganized and never on the same page with anything...dates, quotes, pricing, etc. My wedding isn't until next June but I am planning on bringing a docking station for the gazebo because I was also told you could not rent a sound system for the gazebo unless it was with the DJ. So confusing to be told all this misinformation because you have no idea which is correct! You will have to update us upon your return. Maybe they are in the process of making some changes in terms of their rules/policies because frankly, some of them really make little to no sense! I worry already about the OOT bags because I know how crazy airlines are with their baggage. I know a lot of people on BDW suggested bringing a box with all of that stuff and checking the box and just paying the fee, chucking the box after you are there. That sounds like the best option to me, although that kind of stuff still makes me worry! I'm so excited for you, the wedding is so soon!!