Hi Sbyron, I have been talking back and forth with the wedding coord for more than 5 months, which would make it more than a year from my wedding date. So that is not true...they will answer any questions that you have and send you all information that you request. You are able to book your private events in advance, actually they encourage it once you sign your wedding contract. I am having my reception in the North Solarium which is right beside the beach. I just sent my WC an email asking about ceremonies on the beach, once the restoration is complete, so I will keep you ladies posted!