Well, we have a WC here in CO. and then the one at the resort. My fabulous coordinator actually booked my hotel in person while she was in Mexico. She has taken care of all the booking, always answers my emails the same day, has done all the emailing to the WC in Mexico, and is a pleasure to work with. We didn't have to pay her anything, she just asked that we book through her. I am going to email the WC in Mexico (I haven't personally contacted her yet) and send her a copy of the ceremony, hair pic, cake pic, make-up pic, flowers. (We pick out the location when we arrive in Mexico a few days before the wedding) Basically to answer your question, you shouldn't have to worry about booking or any of that stuff, that's the WC's job, ESPECIALLY if you have paid her $$$. It will all work out:)