Wedding Coordination- Hawaii Weddings and Events

Jtds2713 · March 21, 2008

Hawaii Weddings and Events is a Better Business Bureau (BBB) accredited national award winning full service event planning firm featuring Hawaii’s only Certified Professional Catering Executive (CPCE) and Certified Meeting Planner (CMP) dedicated to service excellence. Their website is: Hawaii Weddings and Events. E-mail: info@hawaiiweddingsandevents.com

Here are some of the coordination services that they offer:

VIRTUAL (E-MAIL) CONSULTING SERVICES (2 hour minimum)

E-mail only consulting services is perfect for wedding couples that may just need to kick-start their wedding planning by booking Hawaii’s top wedding professionals (based on your preferences and budget) which may include, but are not limited to minister, entertainment, photographer, videographer, florist, caterer, hair and make-up, bakery, etc.

ON-SITE COORDINATION/CONSULTING (3 hour minimum)

On-site coordination or consulting meetings is great for intimate weddings of 20 guests or less and destination couples that may just need a hand in “designing” their wedding, setting up appointments with Hawaii’s top vendors during their pre-planning visit, booking all or some of their vendor services as needed, conducting their wedding rehearsal and/or being an on-site coordinator for just a few hours on their wedding day. This service is also perfect for those that may just need someone to set-up their reception site while they are away at their wedding ceremony and pictures.

REALITY CHECK (Consultation and Budget Preparation)

With the excitement of the engagement often comes anxiety on how to begin the wedding planning process and how fast can I get announcements out?. One of the first critical steps, one which is often overlooked, is to determine your budget which in turn often determines the appropriate venue and the vendors that will help achieve your dream wedding within your means.

During our two hour consultation meeting, Hawaii Wedding and Events will sit down with you and carefully listen to your ideas on what you envision for your most special day. Based on our 20+ years of experience, we will provide you with honest feedback and help you prepare a realistic budget with cost saving ideas (relative to the wedding only, it does not include travel and/or accommodations) which will sent to you via an excel spreadsheet that you maintain and update throughout your wedding planning.

Based on the consultation, we will also provide eight reputable vendor resources that would be suitable (based on your needs, style and budget) as well as set you up with a $25 “gift account” in our card system http://www.sendoutcards.com/27863 so that you can send out engagement announcements, save-the-date postcards or other personal cards to your family or friends. The investment you put into this session more than pays for itself in the long run.

“IT'S MY WEDDING DAY” – “Day of” Coordination

Perfect for organized couples that have made and finalized with their venue and vendors.

Includes in person 2-hour meeting with bride and groom two weeks prior to wedding day to review wedding details.
Review of timeline and reconfirmation of vendor services (average 15-20 hours).
Set-up of reception table (guest book, name list, gift card basket, etc). Ensures ceremony and reception venue are set-up as pre-arranged by the client.
On-site wedding coordinator for wedding 7 hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production.

“FOR MY PEACE OF MIND” - Your 90-Day Countdown to a Stress Free Wedding Day!

For those couples that have made all of their own arrangements but just don't know how to tie up all those loose ends or are starting to feel a little overwhelmed or unsure if they have done everything correctly.

Coordinating services will commence three months prior to the wedding day with an average planning/coordination time of 50-60 hours devoted to making your wedding day seamless.
Client provides copies of all contracts that have been secured to Hawaii Weddings and Events not later than three months prior to the wedding day. Five (5) in person meetings or telephone consultations at critical checkpoints (3 months, 2 months, 1 month out, 2 weeks out and final meeting with venue one week prior to wedding).
In depth review of all vendor contracts and reconfirmation of all vendor services.
Preparation of detailed timeline that not only includes the day of the wedding, but includes your deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, final counts, etc.
Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc. Set-up of reception table (guest book, name list, gift card basket, etc).
Ensures ceremony and reception venue are set-up as arranged by the client.
On-site wedding coordinator for 9 hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production.

“FOR SANITY'S SAKE”…......Consulting and 90-Day Countdown package

- Our newest value added package has been created for the today’s busy bride that wants to do most of her planning, may have definite ideas in mind, but doesn’t know which vendors would be most appropriate or how to get started.

Hawaii Weddings and Events becomes your “partner” in the planning process so you can feel confident with your decisions each step along the way and have someone to bounce ideas off of as well as get honest constructive feedback.

In addition to all items in the “For My Peace of Mind ” package listed above, the “For Sanity’s Sake” package also includes fifteen (15) virtual consulting hours ($1125 value) which will be especially helpful in the beginning stages of your wedding planning to help streamline the process of securing your professional vendors so you can rest assured you have the right people in place.
$25 “gift account” in our personal greeting card system http://www.sendoutcards.com/27863 to send engagement announcements, save-the-date postcards or other personal cards to your family or friends. Special gift account will provide you with at least *fifteen cards sent to addresses in the USA.

“WE'RE TYING THE KNOT”

Your “one stop shop” for wedding planning! This package is truly for couples that just don’t have time (or want to) attend to all the intricate details in planning a wedding.

Coordination services commence 15 months prior to date with an average planning/coordination time of 110-120 hours
Service includes assistance in securing venue(s) which may include site inspections of facilities
Making all vendor arrangements based on clients realistic budget and preferences.
Assisting with "design or theme" of wedding
Assisting with menu planning
Suggestions for floor plans
Fourteen (14) in person meetings or telephone consultations to guide you through each step of planning with priorities each step of the way (12 months, 11 months, 10 months, 9 months, 8 months, 7 months, 6 months, 5 months, 4 months, 3 months, 2 months, 1 month out, 2 weeks out and final meeting with venue one week prior to wedding)
In depth review of all vendor contracts and reconfirmation of all vendor services as well as payments
Preparation of detailed timeline that not only includes the day of the wedding, but includes your monthly meetings, deadlines leading up to your wedding day (when vendor payments are due, pick up tuxedos, final counts, etc.)
Assisting in final program for the wedding day that will include specific details on those involved, song selections, timing that is also appropriate to your entertainment, menu, etc.
Set-up of reception table (guest book, name list, gift card basket, etc)
Ensures ceremony and reception venue are set-up as arranged by the client
On-site wedding coordinator for wedding rehearsal (one hour) and 9 hours on wedding day (additional hours available at $75/per hour) to effectively manage the days production. *If rehearsal is conducted by minister, may apply rehearsal time to ceremony day for a total of 10 hours.
$100 “gift account” in our personal greeting card system http://www.sendoutcards.com/27863 to send engagement announcements, save-the-date postcards or other personal cards to your family or friends. Special gift account will provide you with at least *fifteen cards sent to addresses in the USA (*actual number of cards depends on whether you send postcard or card).